Communications / Office Coordinator – Portland Fruit Tree Project – Portland, OR

Position Summary: The Communications and Office Coordinator is responsible for marketing, media, and communications in order to promote the organization and its programs, support fund development efforts, and maintain and grow its positive public image. This position will work in collaboration with staff, board members, and interns to achieve brand consistency, coordination of messages, and compelling online and print communications of professional quality. This position will also provide administrative assistance to the Executive Director (ED), and will support the ED in coordinating office operations to ensure efficiency and function of office systems and equipment.

Essential Functions (to include, but not limited to):

Communications
Work with ED and board members to develop and implement communications plan
Manage website and social media, and develop content
Compose and send monthly e-newsletters
Promote events, donation appeals, volunteer opportunities, etc. as needed
Oversee development of promotional materials, and ensure that they comply with PFTP branding
Compose and send press releases and facilitate media communications
Compile stories, photos and testimonials to tell the story of PFTP’s impact
Coordinate creation of Annual Report
Represent PFTP at networking events
Coordinate/mentor communications interns, when applicable
Office Coordination / Operations
Maintain and acquire office supplies and equipment, as necessary
Coordinate web and database software updates/upgrades, address issues as they arise
Coordinate vehicle maintenance & repair
Coordinate computer maintenance & repair
Assist with other system and facility improvements, as necessary
Administration
Provide general administrative assistance to ED, as necessary
Tracking, data entry, printing and filing
Coordinate/train office volunteers, when applicable
Fundraising
Assist with event preparation, coordination, and follow-up, as necessary
Assist in communications with funders, business partners, and donors
Assist in development and marketing of sponsorship packages
Other duties as assigned

Qualifications:

Required:

At least two years professional experience in communications, marketing or public relations, office coordination, or nonprofit administration
Excellent oral and written communication skills, and strong attention to detail
Experience with web content management and social media
Ability to work independently, and as part of team
Ability to manage multiple tasks and deadlines
Savvy with Microsoft Office as well as online email and website platforms
Comfortable with basic computer maintenance on PCs (system upgrades, virus scans, etc)
‘Can-do’ attitude, adaptable, motivated to learn new things when necessary to accomplish a task
Flexible schedule to accommodate occasional work on evenings and weekends
Commitment to the mission of Portland Fruit Tree Project

Preferred:

Knowledge of fundraising communications techniques including, but not limited to, sponsorships, campaigns and appeals, donor relations and stewardship, and annual reports
Graphic design skills (especially familiarity with InDesign and Photoshop)
Copy editing and/or professional writing experience a plus
Bachelor’s degree or equivalent combination of education and experience.
Experience with database systems (especially CRM systems)
Experience developing and implementing communications and/or social media strategy
Basic knowledge of PC networking and software

How to apply

Submit a cover letter and resume.

Please send all materials via email as pdf files to:
Andy Fisher, Interim Executive Director: andy@portlandfruit.org
Please include ‘Communications and Office Coordinator’ and your first and last name in the subject line.

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