Staff Accountant and Office Assistant – The Marine Mammal Center – Sausalito, CA

The Marine Mammal Center, an equal opportunity, non-profit employer, is seeking a Staff Accountant and Office Assistant to join our team. The Marine Mammal Center’s mission is to expand knowledge about marine mammals—their health and that of their ocean environment—and to inspire their global conservation. Our core work is the rescue and rehabilitation of sick and injured marine mammals, supported by state-of-the-art animal care and research facilities, a corps of dedicated volunteers, and an engaged community.

About the Organization

The Marine Mammal Center is the largest facility of its kind in the world. Founded in 1975, The Center has grown into an internationally renowned and state-of-the art marine mammal hospital, research center and educational organization. Each year, The Center treats 600 – 800 sick, injured and orphaned marine mammals, with the goal of rehabilitation and release. Its professional staff collaborates with over 30 different scientific, educational, federal, state and non-profit organizations from around the world.

Marine mammal scientists and veterinarians from across the globe visit The Center and shadow its staff and volunteers to learn from the hundreds of animals treated each year, and from its acclaimed veterinary, scientific, and research staff. By collaborating with leading scientists and researchers to learn from the patients in their care, The Center expands and advances science to increase understanding of the health of the ocean and highlights implications for human health.

In addition to its work with the scientific community, The Center’s formal and informal education programs reach 100,000 children and adults ever year. Ultimately, The Center’s work inspires action and fosters stewardship toward the care of our environment.

Overlooking the ocean in the Marin Headlands, in Sausalito, CA, The Center operates three field stations in its 600-mile rescue range on the California coastline from San Luis Obispo through Mendocino County. Simultaneous to the construction of its new Kona, Hawaii facility, The Center’s rescue range has increased to include the entire Hawaiian archipelago. With an annual operating budget of $6M, 60 staff and 1,100 actively engaged volunteers, The Center operates 24 hours per day, 365 days per year.

About the Opportunity

The Staff Accountant and Office Assistant position, a full-time non-exempt position with competitive benefits, is responsible for processing accounting transactions, including accounts payable, cash disbursements, payroll, and bank deposits. Additional responsibilities include office administration for the organization broadly.

The person in this role will need to be detail-oriented, tech-savvy, and a self-motivated team player and provide friendly, timely service to both internal staff and external contacts, while maintaining a high level of accuracy and attention to detail that is required of an accounting system. This position reports to the Chief Financial Officer & Strategic Initiatives Manager and will work closely with the Accounting Manager.

CORE COMPETENCIES

Aptitude for numbers, detail-oriented, quantitative skills

A self-starter with an ability to work independently, show initiative and follow through

Ability to prioritize multiple assignments, work under the pressure of deadlines, and thrive in a fast-paced diversified workplace

Customer service oriented; able to shift gears and respond to questions and take responsibility in a consistently generous and helpful way

SPECIFIC DUTIES

Run Accounts Payable, including staff credit card purchases (60%)

Manage vendor list and administer W-9 forms

Distribute invoices to department personnel for approval and follow-up as necessary

Enter approved invoices, ensuring transactions are coded and processed accurately

Conduct weekly check runs and wire transfers as necessary

Respond to staff requests for petty cash reimbursements and record related expenses

Manage the corporate credit card process, including auditing expense reports and adding and deleting employees in the credit card program

Issue annual 1099 forms, ensuring accuracy

Run Payroll (15%)

Prepare bi-weekly payroll through an outside payroll service; ensure accuracy

Prepare journal entry to post payroll expenses by department to the general ledger

Reconcile payroll and payroll tax expense to quarterly payroll report filings

Run workers’ compensation report to accrue workers’ compensation premium by department monthly

Manage the annual workers’ compensation audit

Oversee issuing annual W2 forms by outside payroll service

Other Accounting (15%)

Batch bank deposits for earned revenue weekly

File accounting documents, keeping filing systems organized and updated; manage records retention

Conduct accounting procedures orientation for all new employees

Work pro-actively and collaboratively to support and strengthen the overall efficiency and effectiveness of accounting controls and procedures

Perform other duties as assigned, including ad hoc projects as requested by the Accounting Manager or Chief Financial Officer & Strategic Initiatives Manager

Office Administration (10%)

Be the expert who troubleshoots issues with copiers, postage machine, shredder and other office equipment timely, as they arise

Procure office supplies and maintain office supply area

Handle out-bound mail and distribute inbound mail when needed as a back up

Maintain software and hardware inventory of IT equipment, in partnership with outsourced IT firm

QUALIFICATIONS

Associate’s or Bachelor’s degree, preferably in accounting, finance, or business

Minimum 1-2 years’ experience with entry level accounting or as a bookkeeper

Strong commitment to the mission

Experience with accounts payable is required

Experience with Financial Edge is a plus

Strong excel skills; enthusiasm for learning more about Excel and other tools that come along

Strong interpersonal communication skills (verbal and written), flexible, good humor

Able to handle confidential information with tact and poise

Ability to move file boxes (up to 20 lbs)

Ability to provide own transportation to our Sausalito location in the Marin Headlands

How to apply

TO APPLY:

Please send a cover letter, resume, and salary requirements attention Human Resources Director & I.T. Manager to admin@tmmc.org. Please put “Staff Accountant& Office Manager” in the subject line.

Please no phone calls or faxed submissions. Deadline for applications is Friday May 8, 2015.

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