Purchasing and Payroll Administrator – Neighborhood House

DESCRIPTION
Founded in 1906, Neighborhood House is one of the oldest social service agencies in the Puget Sound region. We serve over 12,000 people annually through our major program areas of early learning, youth education, family and social services, employment and adult education, health, and housing stability.
We are seeking a full-time Purchasing and Payroll Administrator in our Accounting division. This is a combined half-time Payroll Administrator position and half-time Purchasing Administrator position overseen by the Payroll Administrator Lead.

Department: Administration
Reports To: Controller
Status: Regular, 40 hours per week, 12 months per year
FLSA: Non-Exempt
Location: Weller
Hiring Range: 19 ($21.06 to $23.40 per hour)
Closing Date: July 26, 2017 or when filled

Responsibilities
Payroll
Process all aspects of payroll administration, including but not limited to the review and input of employee timesheets, processing semi-monthly payroll through MIP Payroll, and issuing payroll checks/vouchers to 250+ employees.
Work closely with Human Resources to ensure accuracy of data in the Human Resources database and MIP Payroll system.
Monitor and verify payroll deductions, including garnishments, 403(b) contributions, benefits, and other payroll information.
Maintain personnel information and cost coding in MIP Payroll and agency’s Human Resources database.
Train managers and staff on time reporting policies and procedures.
Assist with the annual audit preparation – prepare various schedules for audit purposes.
Perform general accounting functions such as Accounts Payable and general ledger entry activities as needed.
Perform other duties as assigned.
Purchasing
Order supplies, computer equipment, and other communication equipment for the entire agency in a timely and accurate manner. Seek for competitive bids and place orders based on quality, price and delivery that meet the needs of the requestor.
Reconcile purchase orders; promptly investigate and resolve discrepancies as they arise; review outstanding orders and initiate any necessary follow-up action; code expenses to appropriate cost center when received; prepare purchase order for invoices.
Maintain comprehensive and organized purchasing files, including all supporting documentation such as approvals, associated paperwork and packing slips.
Work closely with managers and staff to ensure purchasing and approval systems are consistently enforced.
Maintain and oversee distribution of inventory of cell phones and other communication equipment.
Build and maintain strong and positive business relationships with vendors/service providers.
Perform other duties as assigned.

Qualifications
Minimum Qualifications
AA in Accounting, Business, Business Administration or related field and 2 years of accounting experience. Equivalent combination of education and experience may be considered (with Department Director’s approval).
Knowledge of purchasing procedures for business required.
Proficient in Excel with demonstrated knowledge of Word and Access software programs.
Strong attention to detail and organization skills, with the ability to multitask in a fast-paced environment.
Excellent verbal and written communication.
Ability to handle sensitive and confidential information with discretion.
General knowledge of payroll policies and practices, processing procedures, and state and federal withholding laws.
Ability to work a flexible schedule that may include occasional evening and weekend work.
Demonstrated ability to work with and be sensitive to individuals from a wide range of cultural, economic, and ethnic backgrounds.
Willingness to comply with the established agency performance standards which may include: productivity/personal responsibility, client/customer service-orientation, embracing a team player orientation, and maintaining a professional demeanor.
Child Protective Services Training (within 2 weeks of employment).
Current First Aid Certification (within 30 days of employment).
Current CPR Certification (within 30 days of employment).
Must pass Neighborhood House Background Check Requirements.

Desired Qualifications
BA in Accounting, Business, Business Administration or a related field.
Non-profit experience preferred.
Employment Practice
Neighborhood House is an Equal Opportunity Employer. Applications are considered without regard to race, age, sex, color, creed, religion, disability, national origin, marital status, mental or physical handicap, sexual orientation (heterosexuality, homosexuality, bisexuality) and expression of gender identity or any other classification protected by law. Neighborhood House encourages and gives hiring preference to current and former Head Start parents and children. We encourage people of color and residents of the communities we serve to apply.

HOW TO APPLY
Submit an agency application along with your resume and cover letter by one of the following ways:
Email: nhjobs@nhwa.org
Fax: (206) 923-6776
In Person or Mail to: Neighborhood House, 1225 S. Weller Street, Suite 510, Seattle, WA 98144
Attn: Human Resources
Office open from 8:00am – 5:00pm Monday-Friday

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