Operations / Fiscal Administrator – Worksafe – Oakland, CA

Part-time to full-time position (0.8 FTE – 1.0 FTE)

ABOUT WORKSAFE: We are a California-based nonprofit, dedicated to promoting safety, health, and justice for workers through education, training, technical assistance, and advocacy. Together, our staff and board represent the fields of law, policy, public health, academia, nonprofit management, and organized labor. We are passionate about healthy and safe workplaces, families, and communities.

POSITION SUMMARY: We are seeking a detail-oriented, responsible, and hard-working person to join our team, located in Oakland, California. This person will play a critical role in assisting office staff by performing various administrative functions and providing project support. The ideal candidate will be able to work in a fast-paced, team-oriented environment, have computer and grant administration skills, and be a quick learner. Depending on performance and interest, Worksafe will provide opportunities to expand your roles and responsibilities.



Carry out basic bookkeeping tasks, including processing payments, grant awards, and donations
Assist with compiling budget documents and other financial reports


Schedule meetings for Worksafe staff and Board of Directors, and manage all logistics
Assist with basic human resources
Maintain and improve filing systems, and provide clerical support


Maintain contacts database (CRM)
Help plan and execute e-newsletters, and track results
Assist with website, social media accounts, and media outreach


Assist in scheduling and organizing training programs
Assist in the creation of advocacy materials and our annual report
Maintain project data for the purposes of grant reports and applications, and assist in compiling grant reports and other program activity summaries


Excellent communication and interpersonal skills, including ability to communicate information clearly (written and verbal)
Strong analytical and research ability
Self-starter, independent problem-solver, with ability to take initiative to get the job done and trouble-shoot challenges independently
Administrative experience preferred (1 year +)
Demonstrable experience with Microsoft Office programs (Word, Excel, PowerPoint) required; experience with QuickBooks Online strongly preferred
BA/BS degree or equivalent preferred
Proficiency with CRM systems (Salsa or Salesforce), HTML, Photoshop, and InDesign preferred
Experience with Google Apps, general tech troubleshooting, including software and network issues a plus
Bilingual in a language of one or more California immigrant worker populations desirable
Experience in fundraising/development for nonprofits, including grants administration and event planning a plus
Passion for protecting the health and safety of workers, their families, and communities (environmental health and justice) required

How to apply

TO APPLY: Please submit your resume, and a cover letter explaining why you are interested in this job to snoero@worksafe.org, and include “Operations & Fiscal Administrator” in your email subject line. No phone calls please.

Application deadline is rolling until the position is filled, but we are interested in finding someone great as soon as possible (interviews to start 11/2/2015).

Worksafe is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, religion, gender, gender identity, gender expression, sexual orientation, age, marital status, or mental or physical disability. Diverse applicants are strongly encouraged to apply.

For more information about Worksafe, please visit our website at www.worksafe.org.