Operations and Finance Manager – The Tobin Project – Cambridge, MA

The Tobin Project seeks a highly motivated and systems-oriented professional to join our team of 12 in Harvard Square as the Operations & Finance Manager. Reporting to the Director of Operations & Strategy, the Operations & Finance Manager will have primary responsibility for the day-to-day management and support of all business functions including accounting and finance, human resource administration, and infrastructure development and compliance. S/he will have exceptional attention to detail, superior organizational skills, and strong problem solving skills and will have professional experience in nonprofit administration, ideally in financial management.

Responsibilities

Accounting and Finance

Handle the monthly close/reconciliation process (working with an external bookkeeper), accounts payable and receivable, cash management and position reporting, and associated accounting responsibilities. Primary responsibility for maintaining accurate and complete financial records.
Assemble financial reports for internal use and donor/foundation/Board reporting.
Oversee grant administration and track spending on restricted grants.
Work with leadership to develop annual budget. Primary responsibility for budget management and variance forecasting.
Work with external accounting firm to oversee and support annual audit process and tax return preparation.

Human Resources Administration

Coordinate payroll with payroll company.
Oversee benefits administration (health insurance, disability, Simple IRA, transit, Flex Spending) and annually review and evaluate the Tobin Project’s benefits offerings.
Maintain employee records.
Develop and implement systems to improve the HR processes.

Infrastructure Development and Compliance

Troubleshoot IT issues and coordinate with external IT vendor as needed.
Oversee use and implementation of technology and software, including Google platform, Video Conferencing, QuickBooks, and ACT!.
Oversee development of information and technology systems to support the organizational model.
Maintain official records and policies to ensure compliance with federal, state, and local regulations and keep abreast of developments in these areas.

Qualifications

The ideal candidate will have the following qualifications:

Highly developed organizational skills, exceptional attention to detail, and ability to multi-task and proactively manage competing deadlines;
Knowledge of Quickbooks and non-profit accounting;
Prior bookkeeping and/or financial management experience (3+ years in a non-profit setting preferred);
Excellent analytical skills and high proficiency in Excel;
The flexibility and resourcefulness to master new and varied tasks;
An entrepreneurial work ethic;
The ability to work independently and as a member of a team; and
A high degree of professionalism and ability to handle confidential and sensitive information with discretion.
Bachelor’s degree required.

How to apply

More information about the Tobin Project may be found at: www.tobinproject.org

Start date for the position is summer 2015. Applications will be reviewed as received, and candidates are strongly encouraged to apply as soon as possible. Salary is competitive and commensurate with experience.

Applications including a cover letter describing your interest and qualifications, resume, writing sample (approximately 5 pages), undergraduate and graduate (if applicable) transcripts, and where you learned of the position should be sent to: opportunities@tobinproject.org.

The Tobin Project is an equal opportunity employer.

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