Office Manager/ Comptroller – United EMS Workers- AFSCME Local 4911- Livermore, CA

United EMS Workers (UEMSW AFSCME 4911) is a labor union for EMS (emergency medical services, i.e. EMTs, Paramedics, Dispatchers, and others) professionals. UEMSW 4911 was created in 2012 to represent and promote private ambulance emergency workers. UEMSW 4911 has grown to be a nationwide labor union.

UEMSW 4911 has an immediate need for an office manager/comptroller. This position will have a high level of autonomy with frequent need for thinking outside the box. We want someone who takes the initiative to promote an environment where union workers can find the answers they need. We are looking for a candidate who has experience working as or with EMS professionals and/or labor unions. This will be a full time position with an office in Livermore. We will be offering a competitive salary and benefit package.

Please send a resume or CV and a cover letter to andrea.ricks@uemsw.org. In the cover letter please include your qualifications, goals, and experience working with EMS professionals and/or labor unions.

Description:

The incumbent will report to United EMS Worker’s Board of Directors and Executive Director/Administrative Chief. Incumbent will be able to work independently under general direction and is responsible for coordination or clerical administrative support functions to support the Board of Directors, Executive Director and Union Employees. Incumbent will be responsible for all comptroller duties such as maintaining financial, accounting, administrative and personnel services in order to meet legislative requirements and support UEMSW AFSCME 4911 operations.

Responsibilities

Provide administrative support (i.e. meeting and calendar management, travel planning, expense administration, etc)

Overall Office Management

Work with Board of Directors

Develop a working knowledge of UEMSW bylaws, different contracts, employment/labor laws and state requirements to provide support to Board of Directors and Union Employees

Help design and implement office policies and procedures

Bookkeeping and accounting skills

Manage the filing, storage and security of documents

Respond to inquiries

Administer and monitor the financial system in order to ensure finances are maintained and in an accurate and timely manner

Assist with preparation of budget

Perform other related duties as required

Qualifications

Minimum 2 years of increasing responsibility in office operations

Excellent verbal and written communication skills

Detail-Oriented, organized and excellent time management skills

Comfortable with technology, must be proficient in MS Office Suite

Ability to develop strong working relationship with peers

The incumbent must have proficient knowledge in the following areas:

Computerized accounting programs

Accounts Payable and Receivables

Generally accepted accounting principles

Fund accounting

Preparation of financial reports and municipal services

Preferred experience working with Labor Unions and experience in emergency medical services.

Competitive salary and benefit package.

How to apply

Please send a resume or CV and a cover letter to andrea.ricks@uemsw.org. In the cover letter please include your qualifications, goals, and experience working with EMS professionals and/or labor unions.

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