Financial / Administrative Coordinator – Mil Milagros Inc – Boston, MA

Mil Milagros/A Thousand Miracles, is a small entrepreneurial non-profit that works in partnership with indigenous Maya mothers, grandmothers, and teachers to prevent child malnutrition and hunger and to improve health and education in Guatemala. See www.milmilagros.org and https:milimilagros.tumblr.com for more information.

Position description:

Under the direction of the Executive Director, this position is responsible for managing day-to-day financial and administrative operations of small mission-driven non-profit organization that is based in downtown Boston. Duties include:

– bookkeeping and financial record keeping
– manage bank transactions, accounts payable, receivable and general ledger
– manage reconciliations
– conduct monthly Skype call with Director in Guatemala to review financials
– prep for and manage annual audit
– produce timely financial reports for Executive Director, grant applications and reports, and quarterly Board meetings
– submit monthly payroll
– manage health insurance plans and payments and annual workers’ compensation policy and payment
– support fundraising/development efforts including management of donor database, sending out thank you letters/tax receipts, and grant tracking
– assist with development and refinement of financial systems
– maintain and update accounting/financial policies and procedures
– work with Executive Director to support quarterly Board meetings and assist Board members with special projects as needed
– assist with special projects as needed, including annual event
– support media efforts and manage Boston-based correspondence and communications
– other duties as assigned by Executive Director

Ideal candidate will have a positive “can-do” attitude, experience with Quickbooks, experience working in small nonprofit setting/s, an outgoing and friendly disposition, demonstrated professionalism and tact in communications with a diversity of individuals, strong organizational, time management and problem-solving skills, acute attention to detail, and ability to work well with the organization’s small mission-driven team in Boston and remotely with the team in Guatemala.

Qualifications:

• Proficiency in Quickbooks; experience with On-line Quickbooks a plus
• Nonprofit bookkeeping and accounting experience
• Experience managing annual non-profit audits
• Proficiency in Windows operating systems and with Microsoft Office, Excel, Google Doc, Gmail and Internet Explorer/Firefox
• Experience working with and managing donor databases, Salesforce in particular
• Excellent judgment and ability to make timely and sound decisions
• Excellent verbal, written, and presentation skills
• Strong organizational, problem-solving, and analytical skills
• Proven ability to set priorities, multi-task, and meet deadlines
• Strong interpersonal skills
• Ability to deal effectively with a diversity of individuals at all organizational levels
• BA or BS degree and three years+ experience in bookkeeping and accounting
• High level of professionalism dealing with confidential and sensitive issue
• Commitment to Mil Milagros’ mission

How to apply

To apply: Send resume and cover letter to positions@milmilagros.org.

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