Finance Assistant – Petersen Automotive Museum – Los Angeles, CA

The Petersen Automotive Museum seeks a Finance Assistant primarily to help with our accounts payable. The Museum has a wonderful, friendly staff team and is currently undergoing a major renovation of our interior and exterior, preparing to re-open to the public in December 2015.

The Petersen Automotive Museum is a non-profit organization whose mission is to explore and present the history of the automobile and its impact on American life and culture using Los Angeles as the prime example. Located in the heart of Los Angeles’ famed Miracle Mile district, the Petersen Automotive Museum is one of the world’s largest and most innovative automotive museums.

Summary:

The duties of the Finance Assistant are focused on providing financial, administrative and clerical services to the Finance Department. The Finance Assistant is primarily responsible for handling accounts payable, staff expenditures, maintaining financial records and providing general support to the financial staff. This is a non-exempt part-time position (20-25 hours/week) that could expand to full-time. We are hiring for this position now and pay is DOE.

Responsibilities:

Prepare and process invoices, verifying information and coding with vendors and/or museum staff as needed
Prepare batches of invoices for entry into accounting system
Data enter invoices for payment
Process backup reports after data entry
Process regular and special/manual check runs
Prepare vendor checks for mailing
Record electronic payments
Process staff credit card reports and expense reports.
Maintain a filing system for all financial documents
Retrieve financial documents as requested
Provide support for payroll processing as requested
Ensure the confidentiality and security of all financial and employee files
Perform other related duties as required

Experience and Skill Required:

Knowledge of office administration and bookkeeping, especially accounts payable
Ability to maintain a high level of accuracy in preparing and entering financial information, organizing records.
Team player who can smoothly manage interoffice activity and meet deadlines
Knowledge of Microsoft Excel and Sage 100
Non-profit experience a plus

The Petersen Automotive Museum is located at 6060 Wilshire Blvd, Los Angeles, CA 90036

Visit www.petersen.org.

How to apply

To apply, please send cover letter and resume to jyanez@petersen.org. No phone calls, please.

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