Donor Relations / Events Coordinator – Grace Cathedral San Francisco, CA

Job Title: Donor Relations and Events Coordinator

Reporting Relationships: Reports to Gifts and Grants Manager

Job summary: Provide administrative support to the development department as well as produce development-related events

Employment Classification (full-time, exempt, salaried): Full-time/non-exempt

Main Accountabilities

Prepare donor acknowledgment letters and corresponding reports, bi-weekly to tri-weekly

Project manage the gala – oversee the logistics of the event, including but not limited to: coordinate and set up monthly committee meetings, prepare the budget based on previous year and create forecast for table and ticket sales, report on table sales, vet and book vendors, set-up production walkthroughs and tastings, pull permits for event, manage event help, fulfillment of auction items as needed, direct data input of attendees and table sponsors, tracking of in-kind donations, tracking and follow up of payments.

Project manage special receptions and events.

Secondary Accountabilities

Produce executive summaries from media outlets for the Dean; weekly

Research wedding couples and produce executive summaries recommending couples for Dean’s involvement on a scale; monthly

Investigate prospective donors and prepare meeting briefs for the Dean; as needed

Field inquiries from donors, engage Canon Director of Development as needed

Assist with Trustee Receptions – assist Executive Assistant to the Dean by setting up post-meeting receptions and staffing, as needed

Execute Development Committee administrative tasks – maintain/update roster, send out meeting reminders, take notes and prepare recaps, track meeting attendance

Perform administrative departmental tasks – schedule and maintain department’s weekly meeting, keep updated department calendar, etc.

Prepare monthly donor acknowledgment cards (ex: birthday, Christmas, etc.) Skills & Experience Required (technical, years in similar roles, etc.)

 1-2 years in office environment

 Event management experience

Qualifications Required (education minimum or specific requirements)

Excellent written and verbal communication skills
Microsoft Office proficiency; experience with or ability to quickly learn Raiser’s Edge and basic graphic design software
Ability to manage multiple tasks and priorities
An interest in San Francisco’s cultural and philanthropic communities; nonprofit experience highly desirable
Availability during selected nighttime and weekend hours for special events
Bachelor’s degree

Personal Qualities Required

 Ability to communicate with donors of all levels, including trustees

 Maturity and discretion

 Team orientation and positive attitude

 Commitment to Grace Cathedral’s mission

About Grace Cathedral

Grace Cathedral is home to a community where the best of Episcopal Christian tradition courageously embraces innovation and open-minded conversation, where inclusion is expected and people of all faiths are welcomed, where beliefs are put into action and where people are encouraged to seek God and progress on their own spiritual journey. This renowned San Francisco landmark serves as a regional magnet where diverse people gather to celebrate, seek solace, converse and learn. Many people walk through our doors every day and all are welcome. They come to participate in worship and other services, to walk the labyrinths, to seek a peaceful place, to pray, or to simply visit the third largest Episcopal cathedral in the United States.

Posting Date

November 19 – November 30, 2015

How to apply

Please send a cover letter and resume to

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