POSITION SUMMARY: Under the supervision of the Sr. Contract Accountant/Supervisor, the

Accounts Receivable Accountant/Payroll Administrator is responsible for managing the agency’s cash inflows, preparation and reporting, of bi-weekly payroll. The Accounts Receivable Accountant/Payroll Administrator will coordinate billings allocations of agency expenses and create monthly expenses reimbursement reports to government funders, also track all outstanding receivables, all non-government funding and all donor pledges and gifts. The Accounts Receivable Accountant/Payroll Administrator collects and maintains all funding, operations and administrative contracts. In addition, the Accounts Receivable Accountant/Payroll Administrator works with HR to transmit and manage the bi-weekly payroll.

Responsibilities:

Accounts Receivable:

Input annual program budgets and monthly expenses into governmental online billing systems for each government contract.
Create and submit monthly expense reimbursement reports for each government contract source using the format required by the funder.
Track performance comparing budget-to-actual expenses by line item for each government contract source.
Track outstanding cost reimbursement reports until paid.
Monitor, record, analyze and report on fundraising activities and special events and track donor pledges.
Maintain accounts receivable aging and act as main point of contact for all outstanding receivable issues.
Perform monthly reconciliations of all contracts receivable accounts.
Prepare H.S.A, CDE and Nutrition payments reconciliations annually.
Process cash deposits, code and enter funder and cash receipts.
Process electronic check deposits/deposits made trough the RDC service.
Maintain customer codes for fund tracking and billings.
Maintain agency funder contracts filing system.
Maintain all agency vendor contracts, including subcontracted services, lease etc.
Maintain agency Liabilities and Workers’ Compensation Insurances for funders and initiate renewal with the broker.
Act as back-up of daily cash-flow report submitted to finance management.
Other related duties as assigned.

PAYROLL ADMINISTRATION:

Process bi-weekly payroll including transmission to ADP and accurately.
Review payroll exceptions report to verify changes in payroll are correctly authorized
Track and reconcile employee contributions and invoices for all benefit plans and union dues, monthly. And analyze all payroll tax records.
Prepare payroll allocation reports and journal entries in accordance with Agency cost allocation plan.
Maintains strict confidentiality of all payroll data, including wage garnishments, social security, tax claims and other confidential information related payroll practice.
Work with HR to coordinate and improve the payroll process and sharing information.

QUALIFICATIONS:

Bachelor’s Degree in Accounting, or Business Administration.
Understanding of U.S. G.A.A.P.
Ability to prioritize and meet multiple deadlines under minimal supervision.
Knowledge of medium to large scaled computerized accounting systems such as Sage MIP

Fund Accounting or equivalent.

Knowledge of ADP payroll and experience in preparing General Ledger and Journal Entries.
Minimum of one year experience in Payroll Accounting for an Agency with 100+ employees.
Advanced knowledge of Microsoft Excel, including lookup functions and pivot tables.
Intermediate knowledge of Microsoft Word, outlook and Access Databases.
Experience and knowledge of accounting principles and billing requirements for government-funded non-profit organizations.

PHYSICAL & MENTAL DEMANDS:

Most positions at Children’s Council are performed within an office environment whose duties are primarily performed behind a desk at a Children’s Council location. Employees in these positions frequently operate a computer, perform data entry, read and write, and interact with others in person, over the phone and via other devices. They move about within the facility in which their office is located to access file cabinets, documents, office machinery, and to attend meetings, trainings, and other business activities. Persons in these positions occasionally lift, carry, push and/or pull objects weighing up to 10 lbs.

Person holding this position must have the ability to analyze, assess, calculate, and make decisions. This individual must have strong communication skills and the ability to interact and work with others. This individual must be able to work independently and under time constraints and deadlines.

How to apply

Please send your resume and cover letter along with salary history to careers@childrenscouncil.org